Section 2 – Process Summary
2.1 In accord with the Daventry District Council Neighbourhood Plan Project Plan template the following steps were taken;
- Designation of Neighbourhood Area
2.2 Contact was made with Daventry District Council regarding possible Neighbourhood Plan application
2.3 At a meeting in December 2014 Staverton Parish Council decided to set up a working group to progress the production of the SNDP.
- Liaise with Daventry District Council regarding Forum application and constitution
2.4 January 2015 Staverton Parish Council called for volunteers from the Parish to form a working group.
- Parish apply to Daventry District Council for Neighbourhood Area Designation
2.5 March 2015 a letter was sent to Daventry District Council requesting designation of a Neighbourhood Area for Staverton Parish.
2.6 May 2015 Daventry District Council confirmed the Neighbourhood Area Designation and the consultation of residents process commenced at the Annual Parish Meeting.
2.7 June 2015 notification was received from Daventry District Council that the application for SNDP has been approved.
- Gather baseline info and evidence
2.8 The volunteer working group met for the first time in April 2015 with five Parish members whilst the Daventry District Council consultation for designation of the neighbourhood area was undertaken.
2.9 The working group then held the first formal meeting on 30th June 2015 to establish a strategy to produce an SNDP.
- Engage and informally consult with community.
2.10 July 2015 informed by feedback from the community, the group commenced work to produce a parish questionnaire.
2.11 August 2015 funding from Locality was applied for and a draft questionnaire was developed
2.12 October 2015 this funding was secured and the questionnaire was completed.
2.13 November 2015: A consultation event at the village hall was planned to introduce the SNDP and to consult with the parishioners on the draft questionnaire.
- Liaise with landowners
2.14 Details of liaison with landowners and the ‘call for sites process’ is detailed in the site assessment document available at www.stavertonparish.com/councils/staverton-neighbourhood-development-plan/.
2.15 Details and minutes of meetings held with all landowners/developers are available at www.stavertonparish.com/councils/staverton-neighbourhood-development-plan/.
Identify and assess options
2.16 December 2015 work on a village confines map commenced, and the Parish boundary map was approved by Daventry District Council.
2.17 January/February 2016 work on the village Confines Map continued along with work on the questionnaire and the proposed consultation event.
2.18 March 5th 2016 a second consultation event was held in the Village Hall to present all the work to date and provide an opportunity for the Parishioners to question group members about their roles, and the process and purpose of developing the Plan.
2.19 April 2016. The extensive 10 page questionnaire was distributed to all properties listed on the electoral role, and also to businesses within the parish.
2.20 April 2016 the questionnaires were collected two weeks later to allow time for proper consideration. An impressive 67% response rate was achieved.
2.21 May 2016 the consultation questionnaire responses were recorded and analysed. Reference to that information, including the base data, was made at every key stage to inform the SNDP in terms of:
1. What is the housing need in Staverton Parish?
2. How much and where might new housing be located?
3. What is important to residents when considering new sites for housing?
4. How do we ensure that we meet the sustainability requirements?
1. What is important when considering the local environment?
2. Is the infrastructure of the village sustainable?
3. What are the concerns of the village?
1. What is the education need in Staverton?
2. Which of the village amenities are most used?
3. What are the priority services considered to be for Staverton Parish?
- Keep log of decisions taken
2.22 Throughout, at all the meetings of the working group/committee/Parish Council key notes/formal minutes were taken and posted on the Parish website www.stavertonparish.com/councils/staverton-neighbourhood-development-plan/.
2.23 April 2016 a grant application was made for further funding.
2.24 May 2016 a further grant was awarded.
2.25 Work continued on the proposal to hold a third consultation event specifically to assist in identifying potential development sites.
2.26 A presentation was developed and approved by the group for delivery to the Parishioners.
2.27 October 1st 2016 the third consultation event was held in the village hall to present the analysed conclusions from the questionnaire responses. Parishioners were then given the opportunity to vote on possible development site preferences on either the 1st October or the 6th October. The voting process was regulated against the electoral role, on both occasions.
- Liaise with Daventry District Council as draft emerges
2.28 June 2016 Alan Chantler Strategic Planning Portfolio Holder (2015 – 2016) from Daventry District Council, attended a meeting to offer guidance to the committee.
2.29 July, August and September 2016 work continued on the production of Goals, Objectives and Policies underpinned form the analysis of the questionnaire.
2.30 A channel of communication was maintained between the committee and designated officers within Daventry District Council, notably Alan Chantler Strategic Planning Portfolio Holder (2015 – 2016), Tom James Principal Policy Officer (Planning) and Mags Howe Senior Policy Officer (Planning).
2.31 October 25th 2016 Mags Howe Senior Policy Officer (Planning) attended a SNDP Committee meeting, to give guidance on specific site deliverability, procedural requirements and answer general questions.
2.32 November/December 2016 Daventry District Council requested toolkits be completed for potential development sites that could meet the criteria identified from questionnaire responses.
Approved up to here
2.33 The structure and framework of headings in the SNDP documents were agreed.
2.34 January/February 2017 Detailed analysis was undertaken to identify potential development sites.
2.35 The Staverton Neighbourhood Development Plan Committee met with developers to ascertain deliverability of the six potential development sites identified.
2.36 March 2017 A draft of numbers, size and mix of properties needed in Staverton was compiled by the committee from detailed analysis of the Parish Questionnaire.
2.37 A further review of the potential identified sites was undertaken. Deliverability of sites against the draft Staverton Neighbourhood Development Plan was undertaken
2.38 Informal draft of the Staverton Neighbourhood Development Plan was presented to Staverton Parish Council
2.39 The Parish Council instructed Daventry District Council to undertake a Housing Needs Survey
2.40 April 2017 – The Staverton Neighbourhood Development Plan committee met with landowners and developers to establish deliverability of the preferred development sites
2.41 An update of where the committee were in the process of the production of the Staverton Neighbourhood Development Plan was given at the Annual Parish Meeting
2.42 External consultants (AECOM) were engaged to assist the council in the process of site selection.
2.43 May/June 2017 Daventry District Councils Housing Needs study was published and the plan amended to reflect the need accordingly.
2.44 July/Aug/Sept 2017 Further consultation with landowners and an in depth site assessment was undertaken for the six potentially identified sites. External consultants (AECOM) were engaged to undertake an independent report regarding (1) Suitability of sites for inclusion in the plan (2) Review of the Parish Council’s sites assessment statement. Following receipt of the AECOM report the Parish Council selected two sites to go forward in the plan.
2.45 October/November 2017 The Parish Council engaged external consultants Kirkwells to undertake a consultation event regarding the proposal to include within the plan allocated sites, where the sites would be and any community benefit on offer or to exclude the selection of sites.
2.46 In-depth consultation was undertaken. A Parish Council newsletter was given to every household (Appendix ??) in the Parish detailing a balanced argument on the pros and cons of having sites within a neighbourhood plan and how by having robust policies how the village growth can be influenced.
2.47 A further consultation event, facilitated by Kirkwells Consultants, was held where residents were presented with displays of the adopted Vision and Objectives for the plan (produced directly from your answers to the Parish Questionnaire). Draft policies to support these objectives were displayed and questions were invited from the floor. In attendance were also the representatives of the proposed two sites to be included in the plan.
2.48 Sixty five residents attended the event. Kirkwells, the Parish Council consultants answered the many technical questions that were asked, and clarified the reasons why sites were being considered. The developers representing the two proposed sites were also in attendance and answered questions from the floor.
2.49 December 2017 There was a feedback exercise undertaken that saw eighty four feedback forms received by the Parish Council. These forms were analysed and results published on the Parish Council website.
2.50 The population of the village in the 2011 Census was 458 of which there were 834 residents over 18. There were 85 respondents therefore the response rate was between 19% – 23% dependent upon which policy question is being referred to. The results found that 44% of the respondents supported and 56% objected to sites being included in the plan. 79% supported and 21% objected to the plan enabling some development in the village. 42% supported and 58% objected to the community benefit of a car park.
2.51 Subsequent to the consultation exercise showing without doubt the village would like to see some development to address the housing need (78%) it was agreed the policies within the plan would support limited sympathetic development to meet acceptable established local needs particularly for Affordable Housing within or adjacent to the confines of the village.
2.52 With the Parish Councils consultants assistance, the first draft plan was produced and sent off for a Health Check. (to whom?)
2.53 An area of specific concern was when so near to the end of the plan making process DDC published their consultation on the Settlements & Countryside Local Plan (Pt 2). As a result the plan was cross checked against the emerging policies and amendments made
2.54 Staverton Parish Council in December 2017 engaged external technical consultants to undertake a Health Check of the draft plan before it was subjected to the regulation 14 process and submitted to DDC.
2.55 In January 2018 Staverton Parish Council asked Daventry District Council to undertake a SEA/HRA screening process with the deadline for receipt of assessments being the 1st February 2018.
2.56 Staverton Parish Council also circulated the plan to DDC Development Management Team for comment to be back in mid January 2018.
2.57 February 2018 the draft plan was amended in light of comments received from DDC Development Management Team and the independent consultant and sent for printing
2.58 Mid February 2018 publicity put up around the Parish – posters and pavement boards to highlight commencement of regulation 14. Email sent to all interested parties, with statutory and local connections
2.59 End of February letter, response form and executive summary of plan delivered to every household in the Parish
2.60 Mar – Consultation Period – Open Day in the Village Hall with display boards x 2 weekends……………..
2.61 Mid April – Consultation responses decided on and included in Consultation Statement and amendments made to draft plan.
2.62 May 2018 plan sent to DDC along with Basic Conditions Statement and Consultation Statement.
12 Submission Plan
2.63 Jun 2018 – Further 6 weeks of consultation arranged by DDC.
2.64 Thereafter DDC will arrange for an independent examiner. This may mean a wait of 3 months. The plan may also have to be amended in the light of the examiner’s comments.
2.65 Therefore a referendum will most likely be sometime after Sept 2018. As 28 working days have to be allowed for it to be publicised by DDC the referendum at its earliest will be Nov/Dec 2018.
2.66 It is the intention of the Parish Council to have a review/refresh of the document once adopted every four years after the plan has been made (one in a term of office).
2.67 If the plan is made by 2019 the first refresh would be in 2023, then subsequently in 2027 in readiness for the plan period end.